Photographer at J-Popcon

At every J-Popcon, we need someone to take pictures and video of our shows, events, guests, and atmosphere. If you love to photograph and want to experience Japanese popular culture up close, you have the opportunity to become an official photographer at this year's J-Popcon.

What you get for being a photographer at J-Popcon:

  • Free access to the entire convention area.

  • Access to the Staff Lounge. 

  • Free lunch Saturday and Sunday.

  • Your very own J-Popcon T-shirt.

  • Your pictures and video will be shared and credited both on our Facebook page and ouor website (as well as possible).

  • The opportunity to walk around and enjoy the convention itself. :)


What we expect of you: 

  • You are above 18 years of age.

  • You have read out general photo and video rules, our rules specifically for photograhers, and the Personal Data Act (here in Danish).

  • You are happy, open-minded, and behave nicely towards our guests.

  • You keep the agreements made at the event itself.

  • You take som great photos of our event.

  • You have a clean child certificate, which we will procure from the authorities with your help.


How you apply: 

  • Log into our staff system.

  • Choose "photographer".

  • Fill out the application and wait.

    Behaviour during J-Popcon

    J-Popcon is a family-friendly event where we expect that all of our photographers are part of giving our guests a good experience.

    Therefore, you agree to behave yourself well towards all of our participants and guests regardless of their faith, background, or opinions.

    You always have to ask the guests if you can take pictures of them. Most are happy to pose in front of your camera.

    You have to respect the cosplayers who do not want their picture taken. Remember, no means no. You cannot pressure people into saying yes.

    When you are wearing a J-Popcon T-shirt, you are working and you must not be affected by alcohol or drugs. (You can enjoy one beer outside of your shift, if you take off your shirt.)

    We expect that you keep to the work schedule you will be given. Please arrive some time prior to the event start.

    If you are in doubt about your assignments or other, contact your closest photographer leader.

    If you think you cannot keep to your schedule, speak to your photographer leader for you to covered by another photographer.

    J-Popcon always need pictures of people enjoying the convention, so consider taking pictures of the audience at shows, in Dealer Room etc. Just pictures of the general atmosphere.


    Remember not to stress, you also need to have a good experience.
    Remember to wear a good pair of shoes, you will be walking for many hours.
    Remember to eat and drink enough.

    If you are chosen as a photographer

    First of all, congratulations and thank you for your help.

    You have to pay 250 DKK as a deposit which you will get back after J-Popcon, when you have turned in your pictures like agreed.

    The payment happens through our volunteer system on

    You will only be registered as a photographer in our system as soon as we have approved your payment.

    Work schedule:
    You will receive your work schedule on the email adress that you have registered in your application, no later than two days before J-Popcon's official first day of event.

    You are responsible for having your work schedule on you during  J-Popcon.
    We suggest that you print your work schedule or have a copy on your phone, since you cannot have your work schedule printet at J-Popcon.

    Before and after J-Popcon, we ask you to communicate with us on this email address:

    During J-Popcon itself, we ask you only to contact your photographer leader as they are the one responsible for you.

    You are welcome to contact your photograher leader during J-Popcon via email, text, or a phone call. We prefer that you first try to meet up at the agreet meeting spot for all photographers or by J-Popcon's reception.

    The week leading up to J-Popcon:
    Make sure that your gear is ready  there is nothing worse than having empty batteries or a full memory card on the day of the convention.

    Make sure to have some snacks or other as well as water in your bag.

    Turning in your pictures and video:
    During J-Popcon, at the end of each day, you have to turn in all the jpeg pictures you have taken during the day to your closest photographer leader. You have to do this before you leave.

    As a photographer at J-Popcon, we expect that you deliver a minimum of 150 useful pictures. We accept a maximum of 700 pictures pr. photographer.

    As a videographer, we expect that you deliver the following:

    • 1 highlight video of the entire J-Popcon (Friday-Sunday). Video length of a minimum of 10 minutes, max. 22 minutes.
    • 3 event videos, one for each day of J-Popcon (Friday, Saturday, Sunday). Video length of a minimum of 3 minutes, max. 10 minutes.
    • 1 commercial video. Video length of a minimum of 1 minute, max. 5 minutes.

    All pictures and videos must be delivered no later than three weeks after the last day of J-Popcon.

    After J-Popcon has ended and you are ready to send your pictures, we ask you to follow the guide Guide: How to send in your photos.


    Facebook & Slack

    First year photographers will receive general information via the Facebook page j-popcon fantastiske fotografer.

    Photographers who have attended J-Popcon for two or more years will become a part of J-Popcon's internal Slack system.

    Options for dormitory

    For our photographers, we offer dormitory spots at our dormitory, but you have to let us know well in advance as we have to reserve the spots.

    This means, if you let us know late, the chance of getting a spot in our dormitory is low.

    If you need to make a change in your application about a dormitory spot, please send us an email at

    Pictures and credit

    If you have a lot of nearly identical pictures, it is fine if you sort through them and only send one.

    The resolution of your pictures should be at least 2048p on the longest side, but it can also be larger if possible.

    The resolution of your videos should be at least 1080p on the longest side, but it can also be larger if possible.

    Pictures will be on our Flickr account, where you will be credited.
    When we use your pictures on our FacebookInstagramTwitter, or our website when posting news and announcements, you will be credited by text.

    Videos will be looked through and assessed by J-Popcon, since we cannot guarantee that we can use them. We will of course credit all videos in the same manner as pictures when we publish them on our social medias.

    With that said, it is not everything you can be credited for. An example is our website banner, where it is not possible to credit the photographer in question.

    We will try and credit your as much as absolutely possible, but we are allowed to not credit your in everything. If this is a big issue, write to us at, and we will figure something out together.